Services
International event staff and multilingual hosts
International event staffing means recruiting a local team where your event is. We supply multilingual hosts, transport coordinators and brand teams, with one manager on our side for the whole job.
Our multilingual and bilingual event staff are recruited the same way as our London team.
We have delivered in 15 countries with 25 languages in rotation: the UK, Ireland, France, Spain, Germany, the Netherlands, Belgium, Italy, the Czech Republic, Turkey, the United States, the UAE, Japan, Singapore and Hong Kong.
We also supply promotional event staff, brand ambassadors and local event managers, or we can send our own managers from London when you want a familiar face on site. Our links to hotels and venues around the world can help too.
Selected work.
Some of our international work.
Youth Council Summit
We handled flights, visas, the hotel, transport, the venue and multilingual hosts for teens from 15 countries.
Read the case studyeChampions League Final
Our event staff worked the 2023 final, from the front door to ICON Care for Kaká and Ruud Gullit.
Dallas Fort Worth Airport
Five transport hosts, one per terminal, met arriving guests and got them to their transfers.
International congress
We provided an onsite greeter and transport coordinator at Allianz MiCo.
Where our teams have worked.
We also staffed the eChampions League Finals in Istanbul and ran transport in Prague and New York. Venue photos are for illustration: Wikimedia Commons, by Hunanuk (CC0), The Silent Wind of Doom (CC BY 3.0), Famartin (CC BY-SA 4.0), Siobhan Leachman (CC0), Daniel Case (CC BY-SA 3.0), Thomas Wolf, foto-tw.de (CC BY-SA 3.0 DE), Dcmaradiaga (CC BY-SA 4.0) and DXR (CC BY-SA 4.0).
We vet local staff the same way.
We hire near your event, so the team knows the city and speaks the language. Each person comes through the same three steps as our London team, and you approve profiles before anyone is booked.
- 01
Application
Every applicant sends us their experience and photos, and we check their previous event work.
- 02
Video call
We speak to each person ourselves, in the language the job needs where we can.
- 03
In-person meeting
We meet them and walk them through how a shift runs before their first booking.
25 languages in rotation, including English, French, Spanish, Italian, German, Portuguese, Mandarin, Cantonese, Japanese, Korean, Arabic, Hindi and Vietnamese.
We have worked in 15 countries and 25 languages.
Roles we supply.
Multilingual hosts
Welcome and look after guests in their own language.
Typical events: Congresses, summits, brand events
Airport meet and greet staff
Meet delegates on arrival and get them to transport.
Typical events: Delegate programmes
Transport coordinators
Run transfers between airports, hotels and venues.
Typical events: Congresses, incentive trips
Hotel and delegate desk staff
Handle check-ins, questions and changes at the hotel.
Typical events: Multi-day events
Registration teams
Check delegates in and badge them.
Typical events: Conferences, exhibitions
Brand teams
Run activations and stands.
Typical events: Sporting events, exhibitions
Event managers
Run the team locally, or travel from London.
Typical events: Any international job
See our full list of roles for everyone we supply.
Planning notes.
- 01
Settle visas and permits first
We never assume who handles visas or work permits. We agree it with you before anyone is booked.
- 02
Brief in local time
Shift times, venue rules and contacts all go into the briefing in local time, so nobody turns up at the wrong hour.
- 03
Match languages to roles
Tell us which roles need which languages. A desk that serves three nationalities needs a different team from a stand that serves one.
- 04
Choose a local or London team
We usually go local, because it keeps travel costs down and the team knows the city. We send our own managers when you want continuity.
Where we have delivered.
The United Kingdom, Ireland, France, Spain, Germany, the Netherlands, Belgium, Italy, the Czech Republic, Turkey, the United States, the UAE, Japan, Singapore and Hong Kong. If you’re bringing an event to the UK, we will be your local team.
What we need from you.
- Venue, dates and shift times in local time
- Languages needed for each role
- Who arranges and pays for travel and accommodation
- Any accreditation or venue rules
- Your local contact
FAQs.
Which languages do you cover?
Our multilingual staff cover English, French, Spanish, Italian, German, Portuguese, Mandarin, Cantonese, Japanese, Korean, Arabic, Hindi and Vietnamese, plus more on request.
Can you handle delegate travel?
Yes. We can handle flights, visas, hotels, transfers, venue sourcing and delegate management, with multilingual hosts.
Are travel and expenses extra?
Running costs such as local travel and equipment hire are listed separately on your quote. We agree any other expenses with you in writing before committing to them.
Related.
More case studies: Warzone Mobile Global Summit.
Let’s talk.
Tell us what you need and we’ll reply quickly.