Services
Exhibition staff agency
Exhibition staff represent your brand on a stand, welcoming visitors and capturing leads. We supply stand staff, hosts, registration and data capture teams for trade shows, congresses and consumer shows.
We supply exhibition staff to exhibitors, organisers and the agencies that build their stands. Our people have worked ExCeL London for PwC, MCM Comic Con and Square Enix, Olympia and the Business Design Centre, and medical congresses in Madrid and Milan, and overseas brands use us as their local team in the UK.
A stand has a few days to earn its cost, so we brief the team on your product, your visitors and the leads you want. Then we report what they captured.
- 6,000fans checked in at ExCeL
- 20,000+iPad surveys at shows
- 13on ticket scanners at ExCeL
- 30experiences on one show floor
Selected work.
Some of our show and congress work.
Final Fantasy XIV Fan Festival
200+ event staff, with 13 on ticket scanners and a separate desk for media and access needs.
Read the case studyStand teams and data capture
Stand teams for Crunchyroll, data capture for eBay and 20,000+ iPad surveys across 15 shows.
Read the case studyMedical congresses
We put hosts at the venue and coordinators in delegate hotels and on transport.
Read the case studySalesforce World Tour
Site staff for PwC at Salesforce World Tour in 2024, and hosts and registration at ExCeL London in 2024 and 2025.
Thirteen people on scanners got 6,000 fans inside in two hours.
Roles we supply.
Exhibition stand staff
Greet visitors, start conversations and qualify leads.
Typical events: Trade shows, consumer shows
Exhibition hosts
Welcome visitors, answer questions and keep the stand tidy.
Typical events: Stands, organiser desks
Event registration staff
Run badges, scanners, guest lists and walk-ups.
Typical events: Shows, congresses, conferences
Data capture staff
Scan badges, run iPad surveys and collect feedback.
Typical events: Stands, show floors
Product demonstrators
Run hands-on demos on the stand.
Typical events: Tech and consumer shows
Multilingual hosts
Talk to international visitors in their own language.
Typical events: International shows and congresses
Queue and floor staff
Keep queues moving and point people the right way.
Typical events: Busy shows
Team leaders
Run breaks, cover and the daily report.
Typical events: Bigger stands and whole shows
See our full list of roles for everyone we supply.
How we staff a stand.
- 01
Brief before the doors open
We brief the team on the product, the visitors and the questions they will get, so nobody learns the stand in front of your customers.
- 02
Know the system first
Whatever you scan with, we get the team on it before doors. Scanners that will not pair and lists that have not synced cost you the first hour.
- 03
Plan the breaks
Shows run long. We plan cover so the stand is never left empty at the busy times.
- 04
Report the leads
We agree what to capture up front, then send back the numbers and the questions visitors asked most.
What we need from you.
- Show name, hall and stand number
- Build-up, open and breakdown times
- Your product and who you want to reach
- What to capture, and on what system
- Passes, uniform and parking
FAQs.
Do you supply exhibition staff outside London?
Yes. We staff shows across the UK, including the NEC Birmingham, Manchester Central and the SEC Glasgow, and have staffed congresses in Madrid and Milan through local teams.
Can you staff a stand for an overseas brand?
Yes. We act as your local team, and we have 25 languages in rotation for international visitors.
Do your staff capture leads?
Yes. We train the team on your scanner or iPad, then report what came in.
Can you staff the organiser side too?
Yes. We run registration, queues and floor teams as well as stands. See our conference and pharma page.
Is it too late to book for our show?
Probably not. For a tight date, send us a quick quote request and we will tell you what is possible.
Related.
Let’s talk.
Tell us what you need and we’ll reply quickly.