Services
Event staff hire in London
Event staff are the hosts, registration teams, crew and managers who run a live event on the day. You can hire them from us in London and across the UK.
Whether you need corporate event staff or a team for a launch, a fan festival or a pop-up, we can send a handful of temporary event staff for an evening or 200+ for a festival weekend.
We staff events at ExCeL, Olympia, The O2, Wembley, the NEC Birmingham and venues across the UK. We meet all our event crew and promotional staff before they work a shift for you, and bigger teams come with a team leader or event manager. If you need performers too, see immersive event staffing. For specialists, see our brand ambassadors and exhibition staff pages.
Selected work.
Some of our event staff jobs.
The Curious Kitchen
An event manager and DBS-checked brand ambassadors were on site every day for five weeks at this family experience in summer 2026.
Final Fantasy XIV Fan Festival
200+ event staff worked 450 shifts, checking in 6,000 fans and running the merch stand and 30 experiences.
Read the case studyUEFA Champions League Final
We supplied talent in official kit, event assistants, hair and make-up and event managers across two sites.
Read the case studyRun House, two years running
Our brand ambassadors looked after trial runs, workshops, the stockroom and the guest list, and most of them were asked back for year two, in 15+ bookings over two years.
Matchday hospitality hosts
Our front-of-house hosts looked after Guinness guests, and a Korean-speaking host took care of one visiting group.
One festival took 200+ staff and 450 shifts.
Roles we supply.
Event hosts
Welcome guests, point them the right way and answer questions.
Typical events: Exhibitions, fan events, brand experiences
Registration staff
Check guests in, issue passes and look after walk-ups.
Typical events: Conferences, fan festivals, trade shows
Event crew and runners
Support the build, the show and the de-rig, and fetch what is needed.
Typical events: Festivals, fan events, corporate events
Queue managers
Keep queues moving, tell people how long the wait is and close a queue when it is full.
Typical events: Fan festivals, signings, launches
Merchandise staff
Run merch stands and serve customers.
Typical events: Fan festivals, gigs, sport
VIP and hospitality hosts
Look after guests in suites, lounges and boxes.
Typical events: Matchdays, premieres, finals
Team leaders
Run a team on the floor: positions, breaks and the first call when something changes.
Typical events: Any team of more than a few people
Event managers
Own the staffing on site and act as your single contact.
Typical events: Large or multi-area events
See our full list of roles for everyone we supply.
Planning notes.
- 01
Plan for the busiest hour
Guests arrive in waves, at doors, stage times and signings, so we plan registration and queue cover around the busiest hour rather than the daily total.
- 02
Give each area its own team
A team, a brief and a lead for each area means everyone knows their part of the show. At the Final Fantasy XIV Fan Festival that came to eight teams.
- 03
Recruit for the audience
Fans can tell who knows the game, the sport or the product, so we pick people who do and then brief them on the practical side.
- 04
Send the venue rules early
The rules on bags, props, re-entry and accreditation all go into the briefing, so nobody has to make one up on the spot.
What we need from you.
- Dates, venue and shift times
- How many people you need in each role
- What the team will actually do, hour by hour if it varies
- Brand, product and audience information for the briefing
- Uniform: yours, or all-black if you prefer
- Access, accreditation and parking details
- Your on-site contact
FAQs.
How much notice do you need?
The more the better, but we often staff events at short notice. Call us on +44 (0)208 064 0321 and we will tell you straight away what we can do.
Can we approve the team first?
Yes. We send profiles of the people we put forward, so you can see who will be representing you.
What do the staff wear?
Your uniform if you supply one. If not, we agree a dress code with you, such as all black.
What does a quote include?
It lists staffing by role, number of people and hours, then running costs such as local travel or equipment hire, then a management fee for recruitment, briefing and reporting. Our guide to what affects the cost of event staff explains each part.
Is there a minimum shift length?
Some bookings carry one. If yours does, it is shown on your quote.
How do you track staff on the day?
Everyone confirms, reads the brief and checks in on our LiveForce app. Check-in uses GPS and a selfie, so they must be on site, and our team monitors every check-in and check-out. Timesheets and reports follow the job.
Are your staff insured?
Yes. We hold employers’ liability and public liability insurance, and can send the details for your venue or tender.
Related.
More case studies: Bevec One launch, Warzone Mobile Global Summit, Warzone Mobile check-in team and 8 years of fan research.
Let’s talk.
Tell us what you need and we’ll reply quickly.