Services
Immersive event staffing and actors in London
Immersive event staffing means casting actors and performers for a live experience and supplying the team that runs it.
You can hire event actors for corporate events and live experiences in London, across the UK and abroad, along with the hosts and event managers to run them.
We supply and run the whole team from one plan. Set, sound and technical production stay with your production team.
If you’re planning your first one, read what immersive event staffing involves and how to use actors at brand events.
- 11hours in character
- 4hours of live scares
- 2,000+Team Players
- 2families cast at Waterloo
Selected work.
Some of our immersive jobs.
Trick or Treats scare experience
Two costume actors delivered jump scares inside a giant takeaway bag for four hours, while our team ran the queue, waivers and prizes.
Read the case studyBring Back Dinnertime
We cast, licensed and rehearsed families for a live hour-long dinner inside a giant HelloFresh box, and ran the event team and giveaways around it.
Read the case studyZombies at the HERD premiere
Two zombie actors and an SFX make-up artist kept the horror going for eleven hours, from the red carpet to the final scare.
Read the case studyHilma gala premiere
Costume characters in full make-up welcomed guests to the premiere.
The Curious Kitchen
An event manager and DBS-checked brand ambassadors worked this family experience every day for five weeks, with cover handled in-house.
UEFA Champions League Final
We cast, styled and accredited the talent for four festival days and final night at Wembley.
Read the case study
Our HERD zombies held character for eleven hours.
Roles we supply.
Immersive actors
Scripted, semi-scripted and interactive performance, in the set or around it.
Typical events: Immersive theatre, immersive experiences, launches
Scare actors
Hold still, hit the cue and do it again, guest after guest.
Typical events: Scare experiences, Halloween, horror premieres
Character performers
Stay in character for hours: costume, voice and movement.
Typical events: Themed events, fan experiences, Halloween
Costume and character staff
Costumed hosts and walkabout characters who get a crowd involved.
Typical events: Fan events, premieres, PR stunts
Real people cast for a scene
Families and members of the public, cast and rehearsed to play themselves.
Typical events: Live brand stunts, station and street activations
SFX make-up artists
Apply the look, then keep it convincing through a long day.
Typical events: Premieres, scare experiences, Halloween
Theatrical brand ambassadors
Product knowledge delivered with performance and storytelling.
Typical events: Brand activations, launches
Interactive hosts
Guide guests through an experience and keep it running to time.
Typical events: Immersive experiences, attractions
Presenters and comperes
Host the stage, introduce talent and keep the audience with you.
Typical events: Launches, premieres, fan events
Guest experience teams
Welcome, registration, queues, waivers and audience flow.
Typical events: Every live experience
Multilingual performers and hosts
Performance and hosting in your audience’s languages.
Typical events: International audiences, attractions
Event managers
Run performers and operations on site as your single contact.
Typical events: Any production with more than a few people
See our full list of roles for everyone we supply.
How we work with productions.
- 01
Casting to the brief
We shortlist people who have done the role before, share video profiles, and you approve every performer. For the HERD premiere the client chose its two zombies from video auditions.
- 02
Rehearsals and briefings
We book performers into your rehearsals and brief the whole team on one running order. For HelloFresh, the families rehearsed with the agency and the client a week before going live.
- 03
Safety and welfare
Scare formats need waivers, a safety briefing and a clear way out for every guest. Child performers need council licences, risk assessments and consent, and we handle the paperwork.
- 04
One supplier for everyone
Actors, hosts, ambassadors and managers all come from us, and you deal with one person throughout.
What we staff.
Immersive theatre and themed shows
We supply actors, character performers and interactive hosts for scripted or semi-scripted shows, plus the team on the doors and queues. Your director keeps the creative, and we look after casting, rehearsal calls and cover for breaks.
Scare experiences and Halloween
You can hire scare actors, zombie actors and costume characters from us, along with waivers, safety briefings and a queue team. For Uber Eats at King’s Cross, two actors delivered jump scares for four hours, with no more than three guests inside at a time.
Premieres and red carpets
We cast characters from the film who can work a carpet, a stage and a crowd. At the HERD world premiere, two zombie actors stayed in character from make-up at 10am to the last scare at 9pm.
Brand activations and live stunts
We cast performers and real people for scenes in public, and sort the licences and event team to match. For HelloFresh at Waterloo, families cooked and ate dinner live inside a giant box on the concourse.
What we need from you.
- The concept, the script or treatment, and who the audience is
- The characters, and how many of each
- Rehearsal dates and the live schedule
- Costumes and props, and who supplies them
- Any children or scare elements, so we can plan licences and safety
- Venue rules and your on-site contact
FAQs.
What is immersive event staffing?
It means casting performers for a live experience, such as actors in character, scare actors and costume characters, and supplying the hosts, queue team and event manager who run it. We do both from one plan and one contact.
Can you supply immersive theatre actors?
Yes. We shortlist performers for the brief and send video profiles, and you approve every performer before they are booked. We can also supply the front-of-house team around them.
How quickly can you cast actors?
It depends on the roles and how specific the look or skill is. For the HERD premiere, an open call brought in video auditions from trained actors and the client had a few days to choose. Send us the characters and dates and we will tell you what is realistic.
Can you staff a scare experience safely?
Yes, if safety is written into the plan. At the Uber Eats Halloween activation every guest signed a waiver and a health and safety form, no more than three went in at a time, and anyone could raise their hands and call to be let out.
Do you provide sets or technical production?
No. We supply and manage the people. Sets, sound, lighting and technical production stay with your production team.
Related.
Let’s talk.
Tell us what you need and we’ll reply quickly.